Operating Checks are used to make disbursements directly out of the firms Operating bank account for the benefit of the firm. For example a Firm expense such as Office Rent or Utilities (Phone/Internet).
CARET Legal sees an Operating Check as a Hard Cost.
To create an Operating Check:
- Click the Accounting icon in the navigation bar to access the Accounting section, then select the Banks & Registers tab.
- Click + in the green action bar and select New Check (AP) from the menu that displays.
Or, - Click
in the top menu and select New Trust Check from the Quick Add menu.
-
A New Check modal displays.
Complete the fields:- Enter or select an Account from the drop-down lists.
- Enter or select the recipient from the drop-down list in the Payable to field.
- Use the calendar controls to enter a Date.
- Under Assign Accounts & Matters, Select the General Ledger account(s) the transaction should be tied to.
- Under Assign Accounts & Matters, review and confirm the User the expense should be affiliated with.
- Provide a description. This will be required if the Check is assigned to one or more matters and is marked billable.
- Confirm the Amount(s) and Matter(s)
- Review and confirm the office location.
- If applicable click the Bill check box to make the expense billable to a client and seek reimbursement.
- Use the check mark to save the line item or the minus to delete.
- Optional: Use the Attach Bill/Receipt button to upload supporting documentation. The documentation will only be accessible through the expense in the account module of CARET Legal.
- Click Save & New, Save & Close or Save & Print.
You can view your Matter Ledger under the Ledger tab in the Matter details.